Quick answer: For hybrid meetings, remote people hear the room, not just the speaker. Start with acoustic panels so the room is not echoey, then a good mic placed near people, a camera at eye level, and screens that do not face glass. Fix the room first; good gear in an echoey room still sounds bad.

Key takeaways

  • Remote people hear the room.
  • Panels first, then mic and camera.
  • Good gear cannot fix an echoey room.

1. Panels

Put panels on the solid walls behind and beside the seats. A 6 × 4 m meeting room usually needs 8 to 12. Add a ceiling panel if the ceiling is hard. See meeting room panels.

2. Mic

Place a table or ceiling mic near people, not far away. The closer the mic, the less room it picks up. Check it covers every seat.

Not sure what your room needs? Send us a photo on WhatsApp or request a free quote. We'll tell you how many panels, where they go and the price. See our office acoustic panels and recent projects.

Hybrid room checklist infographic
Hybrid room: common mistakes diagram

3. Camera

Put the camera at eye level, facing away from windows. Bright windows behind people make faces dark. Check the view from a remote laptop.

4. Layout

Pick a table shape that keeps everyone near the mic. Long, narrow tables leave the far end too quiet. A rounder shape works better.

5. Glass

Treat the solid walls and ceiling, not the glass. That still cuts the bounce. It keeps the glass clear. See glass meeting rooms.

6. Test

Call in from a phone and listen from another room. Ask someone to talk from each seat. Fix any seat that sounds far away.

Cost

A meeting room is usually 8 to 12 panels: about S$1,480 to S$2,220 installed. Standard fixings are included. Quotes from photos are free.

Lighting

Put light on faces, not behind people. Soft light from the front works best. Avoid a bright window behind the table.

What we see on real jobs

A costly conference system still sounds bad in an echoey room. Panels let it sound as good as it should.

Get a straight answer for your room

Send a photo of the meeting room or floor on WhatsApp (+65 8930 1905), with the rough size. We'll tell you how many panels, where they go and the price, and we can prepare documents for your building management.

WhatsApp us a photo · Request a free quote · See prices

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